Manual Steps for Configuring Office 365 in Outlook 2016

Microsoft Office 365 which contains multiple subscription services like Exchange Server, Mail Server, Skype for Business Server, Sharepoint, Exchange Online, etc. can be configured easily with Outlook. So, in this blog, we will see the manual method for configuring Office 365 mail server in Outlook 2016, follow to the end.

Sometimes, when user wants to access their multiple accounts emails on a single account then mailboxes of other email accounts like Office 365 can be configured to Outlook. After the configuration of email accounts, the user is able to access, send, receive and perform other actions on their Outlook platform.

Configuration of Office 365 in Outlook 2016 Manually

Method 1: Connect Office 365 to Outlook 2016 with AutoDiscover feature. Ensure that the AutoDiscover DNS record is set up for your domain. To use this feature, follow the steps below:

1: Open Control Panel in your system and choose the Mail icon. Select Show Profiles from the Mail Setup window. Then click Add, provide the Profile Name >> click OK.

2: You will see a window on the screen next then type Your Name, E-mail Address, Password and click Next.

3: Email account will start to set up and a pop-up window will appear, tick the box and click on Allow.

4: A windows security window will open, type there Username and Password, click OK.

5: In the end, MS Outlook will recognize email server settings and configured the account. Click on Finish.

Once the configuration completed then open again your Outlook application and you will see there added Office 365 account mailboxes. The user can also configure that Exchange Server account, IMAP server accounts.

Method 2: Through the Auto Additional Server Types configure Office 365 in Outlook 2016, follow the steps below:

  • In this step, Manual setup or additional server types and click Next.
  • Select the type of account and click Next.
  • Choose the following server information:

Incoming Settings:

  • Port 995
  • SSL applied/ticked

Outgoing Settings:

  • Port587
  • SMTP authentication applied/ticked
  • TLS applied/ticked
  • Authentication – password

Step 4: Click Test Account Settings to verify the information that you have provided.

Note: If test account settings fail to verify then go for the More Settings. The administrator may allow making some additional changes, including specific ports for the incoming server (POP3) or outgoing server (SMTP). Users can also go for changing the outgoing authentication method from TLS to START or Auto.

Step 5: Finally, click Next >> Finish.

If, also Want to Take Backup from Office 365 in the PST File of Outlook

If you are configuring Office 365 with Outlook for the backup, then you can also try a professional method like Office 365 Backup and Restore utility. This utility takes the backup of Office 365 mailboxes as PST. This cloud-based utility maintained the data integrity and save the backup of mailboxes in PST, EML, MBOX, PDF, MHTML, and MSG. It also exports Office 365 mailbox to Gmail, Yahoo, Zimbra, Thunderbird, and IMAP. This utility has a great graphical user interface and it is compatible with all the Windows operating systems. By using this utility user is able to access the Office 365 data along with Outlook very easily.


I have discussed manual methods for configuring Office 365 in Outlook 2016. Try those methods to configure O365 to Outlook and if you also want to take the backup of files and attachments then you can try the above-mentioned tool.

Also read- Which Is the Best Outlook Recovery Program for Windows?

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