How to Turn off Outlook Notifications and Alerts?

If you are working on a presentation or sharing your screen for a video conference, you would want to disable your desktop alerts or at least be more cautious about what sort of alerts would appear. Similarly, you don’t want someone reading your emails and it can be one of the reasons to turn off Desktop Alerts. In this article, we will discuss how to turn off Outlook notifications.

An Outlook Desktop Alert is a notification alert that usually pops up on your screen when you get a new email message, a meeting invitation, or an assignment request. In most of the systems, Desktop Alerts are turned on by default.

Types of MS Outlook Notifications Alerts

Email Communications   

It reflects the sender’s name, the subject, and the first two lines of the message. Usually, a desktop Alert doesn’t showcase the contents of an encrypted or digitally signed message. One has to open the message if he/she wants to view it. 

Meeting Invitations

It usually showcases the sender, subject, date, time, and location of the meeting.

Assignment request  

This usually showcases the sender, subject, and start date of the assigned job.

Why is it essential to turn off the notifications?

Let suppose if you’re giving a presentation and a message alert flashes about staff reductions or putting an employee on a Performance Improvement Plan. Hence, one of the important suggestions to reduce the influence of disturbance is to disable the Email Notifications & Alerts in Outlook for Email messages. This will help you to avoid getting conscious by every new Email message and rather to stay focused on important work or the chores at hand.  

Steps to Turn off Outlook Notifications & Alerts

1.Click on the “File” tab on the outlook.

2. On the File tab, click the “Options” command.

3. After clicking the Outlook Options, click the “Mail” setting.

4. Browse the “Message Arrival” section, clear the Display a Desktop Alert check box.


In the above article, we have discussed turn off Outlook Notifications & Alerts in outlook and why is it important for us to disable the notifications alerts along with the necessary steps to perform it. I hope this would be a great help.

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