Step-by-Step Guide to Backup Google Workspace

Why Keep a G Suite Backup?

The following section discusses reasons for having a backup. It can proactively safeguard against the prominent consequences mentioned below and has other advantages. These are:

• Sudden power outages, shutdowns, and accidental or intentional deletions.
• Prevents unauthorized access, attacks, threats, and catastrophic data loss.
• Also, to obtain user data when an employee exits the organization.
• Moreover, it can be used as evidence for legal or audit purposes.

Additionally, when you migrate from Gmail to Office 365, backup is beneficial. Let’s move further and explore methods to set up G Suite backup.

How do I Backup my Google Drive Workspace?

The process to back up Google Workspace is crucial and needs to be executed carefully. Google supports its users and thus provides some ways to back up its data. This section describes two manual methods and a professional tool ensuring seamless data recovery of your Google Workspace. Go through the steps to understand better.

Method 1: Backup for Google Workspace Through Google Takeout

This method is suitable for transferring data from different folders in Google Drive or Google services like Gmail, Photos, etc. Follow the steps given below:

1. Launch takeout.google.com. on your browser and sign in with your Gmail credentials.
2. Next, deselect all boxes in the Create an Export section.
3. Further, check the specific items boxes that you want to export for backup. Click Next Step at the bottom.
4. Afterward, choose file type, destination, and frequency for selected Google items.
5. At last, click the Create Export button to initialize the process.

Method 2: Using Google Export Tool For Google Workspace Backup 

It is an in-built feature in Google Business to create a local copy of your G Suite data. Before beginning, ensure that your account license is not about to expire. Otherwise, you will lose the backup along with your account. Now, follow the below-mentioned steps to use this utility:

1. Sign in to your Google Workspace account using admin credentials.
2. Next, navigate to the Admin Console and click > icon.
3. Further, select Tools and click the Data Export option.
   
 
4. On the subsequent screen, hit the Start Export button to initiate the G Suite backup process.

Note: Google may take up to 9  or more days to send you the confirmation link email for your exported data. Furthermore, after receiving links in both manual methods, download and extract the zip file contents to get the backup data.

It is concerning that though the manual methods are cost-free, they have some limitations that make them less effective. 

Shortfalls of Manual Methods

• Only the Super admin can use the Google Export Tool feature.
• It is time-consuming and cannot be used for large mailboxes and files.
• The process is lengthy, unsafe, complex, and requires technical assistance.
• Also, the number of users should be less than 1000 for using Google Export.
• Moreover, the tool doesn’t allow the export of data selectively and in bulk. 

Backup Google Workspace Automatically At Once- Professional Tool

SysInfo Google Workspace Backup Tool is a comprehensive solution for handling G Suite backup and migration issues. It excels in migrating large files smoothly and efficiently within seconds. Moreover, it provides various built-in features and filter options that make it a complete package. These are as follows:

• Ensures data integrity and encryption and allows customized migration.
• Migrates Gmail data in different file formats and to email clients.
• Provides an option to backup and download Gmail emails to Computer. 
• It is user-friendly and compatible with all versions of the system.

Steps to Backup G Suite

1. Launch the tool on your system and run it as an administrator.
2. Next, from the Backup Google Workspace All Services, click Continue.
   
 
3. Afterward, provide your credentials, choose Get Users Mailbox, and click Login.
4. Further, select the user IDs from which you want to migrate data and click Next.
5. Subsequently, choose Google Workspace Services to export and click Next.
   
 
6. Then, choose Email Client or File Format to migrate Google Workspace to and click Next. Select preferred file format/email client.
   
 
7. Select additional filters as required, specify the destination to save, and click Next.
8. At last, hit the Start Migration button to complete the process.

Conclusion

In this blog, we discussed the need to backup Google Workspace and explored two verified methods. However, the manual method has its drawbacks. On the other hand, the professional tool proves to be highly efficient and reliable. It ensures complete data protection and backups your data without restrictions.

Frequently Asked Questions (FAQs)

About The Author:

Edwin Stark

Edwin Stark is a Technical Content Writer who specializes in writing about databases, e-mail recovery, and e-mail migration solutions. He loves researching and developing content that helps database administrators, organizations and novices to fix multiple problems.

Related Post

Top 3 PST Repair Tools for Outlook: Unlimited Email Recovery Solutions

How to Fix Outlook Data File Corruption Issue?

Step-By-Step-Guide to Recover Deleted Files from SanDisk SD Card