How to Migrate Gmail to Office 365 Using Manual Approach?

How to Migrate Emails from Gmail to Office 365 Manually?

If you want to migrate email from Gmail to Office 365, here are some steps to take for the migration.

Step 1: Check Your Own Domain

When you install Microsoft 365 or Office 365, you will be asked to verify your domain. The setup procedure supplies you with a TXT record that you will add to your domain host provider during setup. Now, choose a domain registrar and fulfil the requirements.

• Must have access to the DNS.
• Possess the first name, last name, username, and password in an excel spreadsheet.
• Information about Gmail admin.
• Can be able to access Office 365 admin credentials.
• Google MFA has been turned off for all users.

Step 2: Add users to Migrate Gmail to Office 365

To create users, you need a license, and each user should be allotted a mailbox. For this follow the steps.

1. Go to Office 365 admin login.
2. Click on Add a user or press Shift+A+U.
3. Now enter the information for the person you want to add as a user, type a strong password, and then select Next.
4. In the next wizard, select the location and product license for the user to whom you are added or you can also add a user without a license, and hit Next.
5. Now, select the location and license information, this is optional and tap next.
6. The next panel shows you the Review and Finish. If changes need to be made, use the edit button; otherwise, click Finish adding.
7. Again visit the main admin page to check whether the user has been added or not.

Note: The above steps are to add a single user at a time. If you wish to add multiple users, then follow the same steps except add a user instead of it. Add multiple users.

1.  Here, select Add multiple users you can add up to 249 users at a single time.
2. You can add users’ details either manually or by adding a CSV file, you can also add a sample CSV file on how to insert users’ information.
   
3. Rest follow the same procedure as discussed above.

Step 3: Prepare a list of Gmail Mailboxes to Migrate Gmail to Office 365

Firstly, prepare a list of all the Gmail users as per the Sample list you downloaded in the above step. Now add the users for email migration from Gmail to Office 365 in batch or all together as per convenience.

1. Login to the G Suite admin console as an administrator.
2. In the next wizard, select Add new user or you can also select Bulk update users.
3. If you wish to add a single user, then you need to add the details manually and then hit the “Add new user” button.
   
4. If you add users in bulk, then you will get multiple options to enter the data of users. Additionally, you can download the data of current users. Then hit the Upload button.
5. Once you complete the steps, the process of Gmail to Office 365 migration starts.

Step 4: Connect Office 365 to Gmail

To effectively migrate Gmail to Office 365, it must connect and interact with Gmail. Office 365 employs a migration endpoint to do this task. The migration endpoint is a technical term that defines the parameters required to build the connection needed to migrate the mailboxes. To construct the migration endpoint in the Classic Exchange admin center, do the following.

1. Go to the Classic Exchange admin center and choose the Admin tile.
2. In the EAC, go to Recipients then select Migration > More > Migration Endpoints.
3. To create a new migration endpoint, click New+.
4. In the next panel, select IMAP.
5. On the IMAP migration configuration page, select IMAP server to imap.gmail.com, and keep the setting at default mode.
6. Click Next, The migration service makes use of the settings to check the connection to the Gmail system. If the connection works successfully, the Enter general information page opens.
7. On the Enter general information page, fill in the details of the MIgration endpoint name.
8. Leave the next two columns blank to use the default values.
9. Click New, to create the migration endpoint.

Step 5: Migrate Gmail to Office 365 in Classic Exchange Admin Center by Creating Migration Batch

To migrate Gmail to Office 365 in bulk simultaneously, use the migration batch. The batch comprises the Gmail mailboxes you listed in the migration file in the previous step 4: Connect Office 365 to Gmail.

1. In the Microsoft 365 admin center, go to Admin centers then select Exchange.
2. Next, in the Exchange admin center, go to Recipients > Migration.
3. Click New, then click to Migrate to Exchange Online.
4. Select IMAP migration, then Next.
5. On the Select the Users Page, click Browse and select the previously produced CSV file for migration. Click Next.
6. Following authentication, Office 365 shows the Gmail mailboxes to migrate. Then, click the Next button.
7. On the Set the migration endpoint page, choose the migration endpoint that you have created in the previous step and click Next.
   
8. Continue with the default values in the IMAP migration configuration page, and then click Next.
9. On the Move configuration page, type the name of the migration batch (no spaces or special characters), for example, Test2-migration. Provide the names of the folders to be excluded. To include them in the excluded list, click the Add (+) icon.
10. Provide the needed choices on the Start the batch page to begin the process to migrate Gmail to Office 365.

Step 6: Update DNS Records For Migrating Directly to Microsoft 365

Email systems utilize a DNS record called an MX record to determine where to distribute email. Your MX record was referring to your Gmail system during the entire email transfer procedure. After you’ve finished the task to migrate Gmail to Office 365, it’s time to point your MX record to Microsoft 365. Following these procedures, email sent to users with your custom domain is sent to Office 365 mailboxes.

1. Sign in to your Office 365 account with an admin account.
2. Select “Setup” > “Domains.” It would display the setup in the process.
3. Once your domain has been set up. The screen will offer you two options. i.e. Add records for me or I’ll manage my own DNS records.
4. Select I’ll manage my own DNS records and add MX records to your DNS.

Also Read: How to Import AOL Mail to Gmail?

Migrate Gmail to Office 365 Professionally

The above process is lengthy, very technical, and challenging to execute. It is an arduous task for email migration from Gmail to Office 365. You can also do the task of migrate Gmail to Office 365 with the help of the Gmail Email Backup Software.

This tool is the most authentic and expert for migrating all your Gmail emails to Office 365 and other email clients like Yahoo, Hotmail, Thunderbird, iCloud, etc. It also backs up your Gmail items into PDF, PST, MBOX, MSG, and DOC format without losing an email.

Steps to Migrate Gmail to Office 365

1. Launch the software, enter the required credentials, such as your Gmail ID and third-party app password, and sign in with Google.
2. In the following wizard, select Gmail account folders and click Next.
3. Next, select Office 365 from the drop-down list.
4. Enter the credentials as an Office 365 ID and a third-party app password to Sign-In.
5. Use the top-notch features, then assign the output folder name.
6. Click the Convert button to start the Gmail to Office 365 migration.
7. Finally, all emails are migrated from Gmail to Office 365.

Conclusion:

In this write-up, we discussed the manual approach to migrate Gmail to Office 365. But during the steps, we came across points that were quite tricky and technical. Unfortunately, not everyone is as technical and has not had enough time to execute the migration process. But on the other hand, we saw that a professional tool is easy to operate and migrate Gmail emails to Office 365 successfully.

About The Author:

Edwin Stark

Edwin Stark is a Technical Content Writer who specializes in writing about databases, e-mail recovery, and e-mail migration solutions. He loves researching and developing content that helps database administrators, organizations and novices to fix multiple problems.

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